User Menu Items

Various information relating to the site can be viewed or edited from User Menu  .

Company Name
Displays the company name for the signed-in user registered to Shelf.

Site Information
Displays the current storage capacity used and contracted capacity, number of content items, and user ID.
* Storage capacity used does not include content registered under the Amana Library.
* Site information is updated every 10 minutes.
* Usage Capacity for Archive, Download Capacity for Archive, and Capacity of cloud storage linkage will also be displayed, depending on the contract.
(Capacity of cloud storage linkage is displayed by adding to the capacity sent to cloud storage through the network. Please note that the capacity will not be changed even if the linked content is deleted on the cloud storage side.)

Administrator Menu
This menu is only visible to users with administrator privileges. For more information, please see Administrator Menu.
*Administrator menu is available in Japanese and English only. If you select another language site, please log in again to the Japanese or English site.

Help
Connects to the online help site. You can also click the <?> icon in the upper right of the screen.

History
Displays a history of actions performed. For more information, please see History.

End User License Agreement
Displays the terms of use for this service.
*If you log in to a non-Japanese language site, the End User License \Agreement in English will be displayed.

Guideline/Admin Guideline
Displays instructions for use or rules which have been set for this site individually. For more information, please see Guidelines.

Address Book
Manages the email addresses of third parties used when sending items. For more information, please see Address Book.

Change Password
Changes the password used when signing in. For more information, please see Change Password.

User Registration Requests
When user registration requests are submitted, the content of these requests will be listed here, to be reviewed and approved/rejected by a Site Manager.   For more information, please see User Registration Requests.

Download Requests
When download requests are submitted, the content of these requests will be listed here, to be reviewed and approved/rejected by a Site Manager.    For more information, please see Download Requests.

Enterprise Switch Button
Whether using the corporate-oriented Shelf Enterprise, a button is displayed to allow for single sign-in access to either site.
If you are registered to multiple Shelf Enterprise sites, clicking the Enterprise button will take you to the Enterprise Site List Available for Login.
You can also set which sites are displayed on the Enterprise list by default. For more information, please see Enterprise Site List Settings.

Sign Out
Signs out, and returns you to the login screen.

History

You can see your own history of actions performed on the site.
Site Managers can view the history for all users.

*It is possible to view and export lists up to one year prior to the date of the history reference.

View history

1. Click User Menu  in the upper right of the screen, and select History.

2. You can search using the following conditions:
   ■Company Name: Search by company name. (Site managers only)
   ■User Name: Search by user name. (Site managers only)
   ■Period: Search by date.
   ■Operation Type: Search by operation, including login, download, send, sent download, PDF creation, content registration, copy registration, registration requests, proofing request, proofing request (browsing), cloud strage linkage (setting change history in administrator menu) and delivery (Amana users only).
   ■Content ID: Performs an exact-match search by Content ID (a serial number attached to the content on registration).
   ■File Name: Performs a partial-match search by file name.
   ■Operation Number: Performs a partial-match search by operation number, a serial number assigned to each individual action by the system.
   ■Access Type: Search by access type (web browser/API).
   * For multilingual sites, the search company name and user name will be in Japanese/English as set when registering.

3. Clicking on any of the search results will display a detailed history with content thumbnails attached (login history excluded).
   *If you log in to a non-Japanese language site, company name, personal name, and department name will be displayed as entered in the [English] column.

4. In the upper right of the details screen there is an Add to Favorites button; selecting the checkbox under a thumbnail and clicking this button will add the content to your favorites.

* While viewing or using the history, a checkbox to register favorites will be displayed for content registered to library menus.

Exporting Lists
You can download a .txt file showing the history information for the displayed period.

Change Password 

Click User Menu  in the upper right of the screen to display the Change Password button.

Enter the current password in the Password field, the new password in the New Password and Confirm fields, then click OK.

* Passwords must be a mixture of half-width (one-byte) characters, with a minimum of 8 and maximum of 32 characters.
* The changed password will take effect on all Shelf Enterprise and Personal service sites.

Guideline

Guidelines are a function which allows Site Managers to display instructions for use or rules which have been set for this site individually.

To view, click User Menu  in the upper right of the screen.

Separate guidelines can be set for Site Managers and other users, and the appropriate guideline displayed depending on that user’s access permissions when logging on.

* For multilingual sites, Japanese/English setting fields are displayed, and settings for two languages can be available. If you log in to non-Japanese language sites, those set to [English] will be displayed.

* Guidelines are optional instructions/policies, etc., which can be set by the site’s administrators. Please see Editing Site Settings for more information on how to set these.

Address Book

When you send content to a third party who is not a registered user of the site, that email address is automatically stored in your address book.

You can check registered addresses from the Address Book option under User Menu  in the upper right of the screen.

Registering Addresses

1. Click Address Book from User Menu <person icon> in the upper right of the screen.
2. Click Register New on the Address Book page, then enter the name and email address.
3. Click Verify, then Register to complete.

* Registration cannot be completed if a user is already registered with the same email address.

Editing/Deleting Addresses
Click the address you want to edit from the Address Book page, and edit as required.
To delete, mouse over the address and click the X icon which appears, then click Delete on the Verify Address Delete window.

* Address books are kept individually for each user. They cannot be shared with other users.

* Address book information can be exported as a .txt file, or registered in bulk by preparing an address list file in Unicode format. For more information, please see Importing/Exporting Lists.

Enterprise List Settings

If you are registered to multiple Shelf Enterprise sites, you will be taken to the Enterprise Site List Available for Login page.

The list shows each site path, company name, open date, and any sites registered recently will also have an New icon next to them.

* The New icon will be displayed for a period of 14 days from site registration. If the page is not visited within that 14 days, it will continue to be displayed until the first visit, after which it will disappear.

You can also further sort the sites appearing in the list using the below methods.

1. Click the Options button at the bottom of the screen.

2. On the Site List Display Options page, select which sites you want to appear on the list using the checkboxes, then click Apply.

3. All sites in the search results can also be shown/hidden by selecting/clearing the checkbox next to the title (site path).

* Sites can be searched by company name, site path, open date, current shown/hidden status.