Relations and Groupings

When a relation or a grouping is set between content, you can jump between these content items from their information pages.

Some sites may have the relation area hidden. In this case, press open/close button < for the right area on the screen to show it.

You will choose either relation or grouping for each site, and the setting will be fixed by a system administrator. When fixed, the name of the button also changes accordingly.

If the setting is changed afterwards, the relations or groupings that had already been set to content items at the time of the change will not be affected.

What is a relation?

This is a method to associate a record (the originating record) with other selected records on a one-to-one basis.
The records other than the originating record will not be associated with each other.

If you set relations to records “B” , “C” and “D” from record “A”,　the relations will be visible from the information page as follows:

B, C and D will appear on A’s information page.
Only A will appear on B’s information page.
Only A will appear on C’s information page.
Only A will appear on D’s information page.

This is useful when associating a common specific record with multiple other records.

What is a grouping?

This is a method to associate all selected records with each other.

If you set a grouping to records A, B, C, and D, the grouping will be visible from the information page as follows:

B, C and D will appear on A’s information page.
A, C and D will appear on B’s information page.
A, B and D will appear on C’s information page.
A, B and C will appear on D’s information page.

This is useful when you want to link multiple records, such as similar images, in parallel.

* Content which is registered to a menu or folder which has been set as hidden by a Site Manager will not be shown in the relation area. To show this, viewing restrictions must be unlocked. For more information, please see Restrict Menu Access,≪Restrict Folder Access≫.

* If a Site Manager has enabled the ≪Display Relations By Menu≫ option, an information page with details on the relations will be shown for each menu containing related images.

* Users without the relevant permissions cannot perform this action. For more information please contact your site administrator.

Setting Relations / Groupings

Setting Relations/Groupings

1. By clicking the relation icon either below the thumbnail image on the menu page, or to the side of the thumbnail image on the content’s information page, a relation window will appear in the lower part of the screen.

2. Search for the content you want to set a relation to, and click the arrow iconunder the thumbnail to make that record’s thumbnail appear in the relation window. Multiple thumbnails can also be dragged and dropped into the relation window.

3.  Once the appropriate selections have been made, click Create Relation (or Create Grouping) to complete the process.
   To see how records are related/grouped, please see ≪Relations and Grouping.≫

*When working on relations, if you select a record to which a relation has already been set again, an error will occur and you will not be able to set a relation to it.

*When grouping, only the content that has been selected at the time the grouping setting is executed will be applied. Therefore, when adding new content to an existing grouping, you need to re-select and set not only the grouping source content, but also the content already related to the grouping source.

Example:
If new contents E and F are selected and added to contents A among the existing grouping contents A, B, C, and D, E and F will be related to A, but not to B, C, and D.

If you want to mutually relate all contents A, B, C, D, E, and F.
For Example, when setting up a relation from content A, select and add not only content E and F but also B, C, and D, which are already grouped together, and the entire contents will be related to each other as shown below.

* Content which is registered to a menu or folder which has been set as hidden by a Site Manager will not be shown in the relation area. To show this, viewing restrictions must be unlocked. For more information, please see Restrict Menu Access,≪Restrict Folder Access≫.

* If a Site Manager has enabled the ≪Display Relations By Menu≫ option, an information page with details on the relations will be shown for each menu containing related images.

* Users without the relevant permissions cannot perform this action. For more information please contact your site administrator.

Removing Relations / Groupings

*Some sites may have the relation area hidden. In this case, press open/close button < for the right area on the screen to show it.

Removing a record from a relation/grouping

In the relation/grouping display area at the lower right of the information page of a record, click the trash can icon under the thumbnail of the record you want to remove, and the selected record will be removed from the relation/grouping.

Bulk removal of groupings

Only on the sites that use the grouping function, [Remove Grouping] button appears at the bottom of the information page of a record. If you press the button on the information page of a record that has been grouped with other records, all the groupings that contain that record will be removed at once.

* Users without the relevant permissions cannot perform this action.  For more information please contact your site administrator.

Bulk Registration of Relations/Grouping

Site Managers are able to use text files to register relations/groupings in bulk.
For more information, please see Importing/Exporting Lists.

* Available to Site Managers only.