Role Persission List

Roles determine which access permissions are set, and decide which actions users can take while using the site.

By default there are four roles prepared: Site Manager, Registration Manager, Standard User, and Viewer. Each of the operations (permissions) that can be performed are ticked.

Each permission is as follows;
*Some permissions may not be displayed for sites not using the option. Also, some sites may display other permissions than those listed below due to their own customization.
*Please refer to [Editing Roles] to change the settings.

Contents search/view
A function to search and browse content.

Use Favorites
A function to use favorite feature.

Download
A function to download content.

Transfer
Content can be sent to third parties users other than the user.

Create PDF
A Function to create contact sheets with thumbnails or meta information, and export these in PDF format.

Favorites Share
A function to be shared Favorites folders that you created with other shelf users.

Register/Edit/Delete/Move/Copy Content
Contents can be registered, edited, deleted, moved, and copied.

Meta editing/Master content replacement/Preview data replacement
Functions to edit meta information of content, change master content, and change preview data. If the sub-content replacement function is active, changing thumbnail is available.

Create/Edit/Delete/Move Folders
Functions to create, edit, delete and move folder.

Create/Edit/Delete tags
Functions to create, change the rename and delete tags and tag groups.

Create/Edit/Delete Sub-content Areas
Functions to create, edit, and delete sub-content areas.

Set Relations
A functions to set relation (grouping) of content.

Create/Edit/Delete/Move Menus
Functions to create, edit, delete and move menu, and also create and delete meta (Exclusively for site managers.).

Create/Delete Meta
Users other than the site manager can create/delete meta of shelf in the manage menus.

Register/Edit/Delete Users
Functions to register, edit and delete user (Exclusively for site manager)

Approve User Registration Requests
A function to approve or reject user registration requests when they are submitted.

Approve Download Requests
A function to approve or reject download requests when they are submitted.

Download Request Settings
[Required to apply] checkbox can be operated on the content edit page. If [Set Authorizer per Content] is selected, approvers can be set on the content edit page.

Archive View/Search
Allows users to search and browse archive content.

Register/Edit/Delete/Move Archive
Allows user to archive content (register archive), and edit/delete/move the archived content.

Create Workspace
Allows users to create a new workspace.

Editing Roles

Roles determine which access permissions are set, and decide which actions users can take while using the site.
By default there are four roles prepared: Site Manager, Registration Manager, Standard User, and Viewer. Aside from the Site Manager, all role names and the access permissions set within can be modified or removed. New roles can also be created.

* For sites using the user registration request feature, the Site User Requestee role, which is automatically assigned to requestees will also be available.

* Available to Site Managers only.
* Administrator menu is available in Japanese and English only. If you select another language site, please log in again to the Japanese or English site.

Editing Roles

1. Click Administrator Menu from User Menu  in the upper right of the screen, then click Manage Roles to open a list of all roles currently set for the site.

2. If no changes have been made to the default settings, there will be four roles: Site Manager, Registration Manager, Standard User, and Viewer.

• To change a role name, change the name in the text field for the name and click Register.

* For multilingual sites, Japanese/English setting fields are displayed, and settings for two languages can be available. If you log in to non-Japanese language sites, those set to [English] will be displayed.

• To delete a role, click the X icon below the role name. A role cannot be deleted if there are still users with the role assigned.

• To change the content (access permissions) of a role, select or clear the applicable checkboxes. Checkboxes will be greyed out for items which cannot be changed.

• To create a new role, click the + icon in the upper or lower part of the screen. Clicking the Registration Mgr, Standard User, or Viewer buttons will create a new role with those default settings selected. Clicking Add New Role will create a new role with only the minimum content search/view and use Favorites permissions initially enabled.

3. Click Register to complete.